Documents with appropriate access
Store contracts, certificates and payslips. Teachers can view their own available documents, while administrators and clerks manage the school’s records.
Preschool Staff Management
A little less admin. More care for your team.
Your people make your preschool special. Koonection helps owners and administrators keep staff records, manage leave and stay on top of documents, while teachers have practical tools for their own working day.
Made for South African preschools, creches and ECD centres.
A practical routine
How it works at your school
Simple steps that fit around the busy business of caring for children.
- 01
Bring staff records together
Keep an individual profile with employment details, contract information and staff documents, giving your administrators one place to find the essentials.
- 02
Make leave easier to follow
Teachers can request their own leave from the app. Administrators and clerks review requests and view annual balances, including pending requests.
- 03
Keep a daily staff register
Record who is present, late, absent or on leave. Optional mobile clock-in lets teachers use a simple “I’m at school” toggle or record arrival and departure times.
The helpful details
Built around real preschool life
Stay ahead of expiry dates
Set document requirements for your school, such as SACE certificates. The compliance overview highlights missing or expiring items, with reminders to staff.
Plan the people side of the day
Assign duties by date, time and location. Approved leave appears on the school calendar and staff attendance register to help administrators plan around absences.
A few good questions
About preschool staff management
How does a school enable staff management?
An administrator switches on Staff under Settings, Staff. Administrators and clerks can then manage profiles, leave, documents, compliance and the staff register. Mobile clock-in is a separate setting on the same page.
Can teachers request leave and clock in from the app?
Yes. Teachers can request their own leave and view their own available documents in the Koonection app. When mobile clock-in is enabled, they can mark themselves at school or clock in and out, depending on the mode selected by the school.
Can we choose our own document requirements?
Yes. The school can define compliance document rules and which staff they apply to, including expiry warnings. Koonection shows missing, expired and expiring items and sends staff reminders for outstanding items.
Does approved leave appear on the school calendar?
Yes. Approved leave creates an all-day school calendar event and marks the relevant working days as on leave in the staff register. Cancelling approved leave clears those linked records.
More room for the little things
Bring your school’s admin together.
Explore preschool staff management alongside attendance, fees, parent communication and reports in Koonection.